Bylaws of the Watertown Regional Library Board of Trustees
Article I. Name
Section 2. These rules are supplementary to the provisions of the statutes of the State of South Dakota, and the ordinances of the City of Watertown as they relate to the procedures of the library board of trustees.
Article II. Meetings
Section 2. Special meetings may be called by the president or upon the written request of three members for the transaction of business stated in the call for the meeting.
Section 3. An agenda for each regular meeting of the board shall be prepared by the City Librarian preceding such meeting and emailed to the trustees along with the previous minutes and a copy of the monthly expenditures.
Section 4. Robert's Rules of Order shall govern the deliberations of the board, except when such rules are in conflict with any of the rules provided herein.
Section 5. An executive session may be called by the president for the purpose of discussing personnel matters, contract negotiations, or litigation.
Article III. Appointments, Officers, and Duties
Section 2. Officers shall be as follows: President and Vice President. These shall be elected from among the trustees by ballot at the ¬¬meeting of the board following the mayor’s appointment. Each officer shall serve a term of one year in such office and may be re-elected in subsequent years.
Section 3. Officer vacancies shall be filled at the next regular board meeting after the vacancy occurs. If an officer is unable to fulfill his/her term, the board shall vote upon another board member to finish the term.
Section 4. The president shall preside at all meetings, certify all actions approved by the board, authorize calls for any special meetings, and generally perform the duties of a presiding officer.
Section 5. In absence of the president, the vice president shall perform all duties authorized for the president.
Section 6. The president and secretary shall sign the minutes when approved by the board and sign the approved expenditures from the library's fines fund.
Section 7. When any trustee fails to attend at least two consecutive meetings of the board without explanation, the board shall advise the missing board member of its intent to declare his/her position vacant. Should it become apparent that the board member is unable to fulfill their responsibilities to the board, it shall be the duty of the president to notify the appointing official of the vacancy, and, by direction of the board, suggest two to three names to the appointing official of persons who may quality to fill the vacancy.
Article IV. Committees
Article V. Quorum
Article VI. Order of business
- Call to order
- Roll call
- Public comment
- Approval of consent agenda:
- Previous meeting’s minutes
- Financial reports
- Approval of agenda
- Regular agenda:
- Approval of expenditures
- Correspondence and communications
- Report of the City Librarian
- Committee Reports
- Old business
- New business
- Executive session
Article VII. Duties of the Library Board
Section 2. Any member who has any interest of a personal nature in a matter before the board shall not vote thereon and shall remove him/herself from any meeting or hearing at which said matter is under consideration.
Article VIII. Duties of the City Librarian
Section 2. The City Librarian shall administer the policies adopted by the board. His or her duties and responsibilities shall be defined in the current job description of the City Librarian of the Watertown Regional Library.
Article IX. Amendments
Adopted: June 27, 1995
Revised: July 27, 2015; December 3, 2019; May 4, 2021